Under 9 (U9) - U9-HL

U9 House League Guide

---

 

U9 House League Guide - 2022/2023

U9-HL - Carleton Place Girls Hockey Association : Website by RAMP InterActive (cpgha.ca)

 

1. Team Staff
   1. Head Coach, Thomas Anderson (Paislee’s dad)
   2. Assistant Coach, Ryan Smith (Isabelle’s dad)
   3. Assistant Coach, Jason Grenier (Madeleine’s dad)
   4. Trainer, VACANT (female position)
   5. Team Manager, Heidi Riley (Daphne’s mom)
   6. Volunteer and Fundraising Coordinator, Jen Barr (Bernice’s mom)
   7. Treasurer, VACANT

 

Other Volunteers:

*Floater(s): Game Sheets, VACANT

*Floater(s): Game Sheets, VACANT

Tutorial: Ontario Women's Hockey Association : Website by RAMP InterActive (owha.on.ca)

 

2. Team Meetings

October 8^th will be our first parent meeting where the following will be discussed:

1. Volunteers for vacant bench staff positions + other
   1. Police checks for bench staff only
      30. Once your VSC is returned, you must send a copy to our Discipline & Risk Management executive member, no later than Oct. 30.
      31. Microsoft Word - VSC Approval 2022 (rampinteractive.com)
      32. Ontario Provincial Police - Police Record Checks (opp.ca)
   2. Training for bench staff
      1. Respect in Sport for Hockey Canada Activity Leaders - Getting Started (respectgroupinc.com)
   3. DOB’s for bench staff
2. Team expectations; parents and player
   1. pdf (rampinteractive.com)
   2. Carleton Place Girls Hockey Association : Website by RAMP InterActive (cpgha.ca)
   3. Policy Manual 2020 (rampinteractive.com)
   4. Risk Management; On Ice Volunteers & Insurance
   5. Team Commitment
   6. Guidelines for Parents and Players
3. Sponsors
4. Tournaments
5. Equipment
   1. Jersey delegation
6. Forms
   1. Waiver
   2. Medical: pdf (rampinteractive.com)
   3. Fair Play: pdf (rampinteractive.com)
7. Regular team meetings
   1. Pre/post practice and games, weekly/as needed
8. Roster Building and Signing
   1. Organized by Head Coach
   2. Interest in goalie development?
      1. Carleton Place Girls Hockey Association : Website by RAMP InterActive (cpgha.ca)

 

3. Important Deadlines

• The deadline for team staff to acquire the CPGHA minimum required certification is December 31
  • Failure to do so will result in the removal of the individual from the relevant team staff position on the team
• Registration for tournaments should take place before October 21^st, if possible, to ensure girls have a spot!

 

4. Team Commitment

All players must notify their coach in advance when unable to attend a team function. Other than for exceptional reasons, less than 48 hours shall be deemed unreasonable. This includes games, practices, and all other team activities such as social functions and fundraising efforts.

 

 

5. Coaches Letter

Coming soon!

 

6. Guidelines for Parents
   1. Do not force your daughter to participate in sports, but support her desires to play their chosen sport. Children are involved in organized sports for their enjoyment. Make it fun.
   2. Encourage your daughter to play by the rules. Remember that children learn best by example, so applaud the good plays of both teams.
   3. Do not embarrass your daughter by yelling at players, coaches, or officials. By exhibiting a positive attitude toward the game and all of its participants, your child will benefit.
   4. Should you wish to talk your daughter’s coach about a practice or game-related issue, wait 24 hours. Emotions can cause miscommunication and misunderstandings. No Parent is allowed on the bench at any time unless they are Bench Staff.
   5. Emphasize skill development, team play, and the value of practice as the key attributes for young athletes.
   6. Know and study the rules of the game, and support the officials on and off the ice. This approach will help in the development and support of the game. Sustained criticism of the officials only hurts the game and your daughter’s development.
   7. Applaud a good effort in victory and in defeat and enforce the positive points of the game. Never yell at or physically abuse your child after a game or practice -- it is destructive. Work toward removing the physical and verbal abuse in youth sports.
   8. Recognize the importance of volunteer coaches. They devote more time than you realize and are important to the development of your daughter and the sport.
   9. In the event of your daughter becoming injured on the ice, no parent shall step foot on the ice unless they are the Team’s trainer.

 

7. Guidelines for Players
   1. Set realistic goals and play for the fun of it.
   2. Practice regularly and work hard to improve your skills.
   3. Be a team player - get along with your teammates and lead by example
   4. Learn teamwork, sportsmanship and discipline. Be generous with your praise and avoid negative comments
   5. Learn the rules and play by them. Always be a good sport.
   6. Play safe. Ensure that your equipment is in good working order
   7. Respect your team’s volunteer staff, your teammates, parents, opponents and officials.
   8. Avoid profanity. Do not direct offensive or belittling remarks or ethnic comments towards other individuals
   9. Discuss an official’s decision calmly and express your opinion clearly and without profanity or disrespect.
   10. Be on time and ready to go; never appear for a game or practice while intoxicated by drugs or alcohol

 

7. Dressing Rooms, Recording Devices and Zero Tolerance Policies

The team dressing room is a social, learning and private environment for CPGHA teams and players. It is the CPGHA’s position that the dressing room is a restricted area for the use and privacy of players and that it is the team staff’s responsibility to ensure the safety, security and privacy of the dressing room for all players. As such, the CPGHA supports and adopts the OWHA’s Dressing Room Supervision Policy to provide a safe and comfortable dressing room environment with proper supervision for the player and team officials. Any parent or guardian is permitted in the dressing room until 10 minutes prior to the scheduled ice time, at which time only team staff are allowed in, as detailed below.

In order to foster and promote the players’ fair play codes into the dressing rooms, bench staff and parents must take an active role in encouraging acceptable behavior. Each team will be strongly recommended to provide dressing room supervision by means of rotating female volunteers (probably Moms) to augment bench staff. These volunteers will be present in the dressing room at different times, especially post game (after the coaches leave the room), to monitor respectable and friendly behavior towards team mates. Failure to abide by the fair play code will be addressed quickly with the comment, “this is not acceptable behavior, please stop”. Should a particular player continue to display inappropriate behavior, then the bench staff will be notified to address the particular issue with the player and their parents if warranted. If a player feels that they are being bullied and are uncomfortable in telling their bench staff, then the player may notify the CPGHA Executive. All CPGHA players should feel welcome and comfortable in their dressing rooms.

 

9. Risk Management

No one is permitted on scheduled CPGHA ice unless they are insured by Hockey Canada. Parents, friends, and whoever else wants to be on the ice for practices or scrimmages must be fully insured with the CPGHA. Each coach must adhere to this policy in every instance. It is your responsibility to make sure that anyone on the ice, besides your players and team officials are insured. Minor Hockey players that are insured must submit a “Proof of Insurance (POI)” certificate with an additional $23.00 to ascertain on-ice insurance with OWHA. 2. Anyone on the Ice Surface who is not insured causes the insurance of all players and coaching staff on the ice to be null and void.

 

 

10. Equipment Policy and Important Information

CPGHA has implemented a new Equipment Policy as of July 2022. Please ensure that all our players and families are aware of this policy.

Guidelines for equipment management:

• The coach is responsible for pick-up and drop-off of all equipment supplied by CPGHA. Coaches will also complete the CPGHA Equipment Borrowing Form.
• CPGHA does not supply cones or pucks (except for U7/IP).
• Jerseys are to be worn in game situations only - NOT FOR PRACTICES. Please have players provide a practice jersey to be worn during practices - advise them at your first team meeting of the season.
• Team jerseys are the responsibility of the Head Coach/Team Manager. See CPGHA Jersey Policy
• Goalie equipment will be provided from U7 to U13
• All players MUST wear neck protector. All Goalies are to wear a plastic throat protector.
• For safety and liability reasons, all CPGHA players are encouraged to wear an intra-oral mouth guard for all practices and games.

Other important information for player equipment: Total parent investment $112

• Each team will be provided with two sets of team jerseys
  • A $5 per jersey fee will be charged to each player which is to be collected and paid by the manager of the players team.
  • Each team must use their garmet bags for proper storage, transport and maintenance ($45)
• Jerseys are to be worn for GAMES ONLY, not for practices or scrimmages
• Jerseys are not to be altered in any manner except for HAND STITCHING nametags, sponsor bars, and “C” and “A” symbols. Sewing machines or any form of glue (including iron-on items) are not to be used as they damage the jerseys.
  • Name bars are available for purchase through Keith Wigney, who will also affix them to jerseys ($42)
• All girls need two pairs of socks (one white, one blue) ($20) also purchased through Keith

Goalie Equipment:

• Goalie equipment will be provided by the Association to players in FUNdamentals, Novice, and Atom levels, should the need arise.
• This equipment will include leg pads, blocker, trapper, body armor, throat protector, and one goalie stick
• Should the stick become broken, player and/or team must replace stick
• All equipment must be returned at the end of the season

Clothing/Swag Orders:

Carleton Place Cyclones - Pro2Col (pro2coluniforms.com)

 

11. Playoff Scheduling - Policy Based Information

ODWHA Playoff Scheduling

• All CPGHA House teams participate in playoffs.
• ODWHA determines which CPGHA Competitive teams are eligible for playoffs based on team standings in the regular season
• All teams are responsible for scheduling their own playoff games with the opposing teams
• ODWHA determines game matchups based on the final regular season standings
• CPGHA Ice Scheduler will provide eligible teams with the minimum number of ice times as required by ODWHA
• Extra ice must be returned promptly to CPGHA Ice Scheduler
• Teams cannot begin scheduling their games until the standings are finalized
• Additional information will be shared with team managers and head coaches by the CPGHA Registrar as it is received from ODWHA
• CPGHA teams must attend ODWHA Championship Day if they are eligible based on their playoff performance

 

12. Tournaments

Away Tournaments

Ontario Women's Hockey Association : Website by RAMP InterActive (owha.on.ca)

• Decisions regarding a team’s entry into tournaments will be made at the parents meeting held at the beginning of the season
• Both the team staff and the players/parents will have input into these decisions.

CPGHA Tournament

• At least one volunteer from every CPGHA team participating in the tournament, must serve actively on the tournament committee.
• Each CPGHA family with a player on a team participating in the tournament, is expected to contribute a pre-determined amount of volunteer time to the tournament.
• All CPGHA teams participating in the tournament must provide a pre-determined number of products for the tournament raffle table.

 

 

13. Team Finances - Policy Based

• All teams are required to open a team account at an accredited financial institution for the current season, with signing authority for the account requiring two signatures.
• A mid-season and year -end financial report is to be distributed to all team players/parents.
• Allowable team budget expenses (requiring majority consent of the players/parents)
  • OWHA fees for extra team staff (guest instructor)
  • Additional Practice Ice
  • Exhibition Games
  • Tournament Registrations
  • Team Supplies - pucks, pylons, first-aid kit replenishment, Administration - postage, photocopying
  • Provincial Championships - competitive teams only
  • Team expenses not listed above (e.g. items of clothing, team parties, and team awards) require unanimous approval of the players/parents and cannot be a mandatory requirement of any player on the team.
  • Any use of remaining monies at the end of the season requires unanimous approval of the players/parents.

 

14. Fundraising and Sponsorships

Fundraising

• The CPGHA may, at the Executive member’s discretion, initiate an association wide fundraising effort
• Teams will be required to participate as determined by the Executive members.
• Teams are encouraged to organize fundraisers to ease the financial burden for parents.
• Teams are to check with the CPGHA Executive - VP Communications, for the creation of any raffles or ticket draws
• Teams must adhere to the Ontario Gaming Lottery and Licensing Laws and submit all of the necessary paperwork that is required.
• Fundraising must be conducted in such a manner, and at such a time, as to cover actual or anticipated team and player expenses only.

Sponsorships

• Sponsorship opportunities may be pursued by individual teams.
• All sponsorship amounts received must be deposited directly into the team account.
• Total amounts received from team sponsors shall not exceed the actual or anticipated total team expenses.
• The treasurer will provide receipts for sponsorships as necessary.
• Sponsor tags may be attached in a non-permanent manner to team jerseys.
• Sponsor tags must have a white or blue background. Only blue, white, or yellow lettering will be permitted.
• Sponsor tags are to be removed at the end of each season, by the player or the team staff.
• Any sponsor tag deviating from policy must be approved by the CPGHA Executive

 

15. Team Fees - Policy Based

U9 House Team Fees for 2022/2023 will be $250

E-transfer will be the only accepted method for ease of tracking. Please send fees to Team Manager (Heidi Riley) heidi.a.riley@gmail.com stating your daughters name in the message.

Fees will be used towards tournament registration, end of year party and coach gift.

Monetary sponsor donations will be exhausted before withdrawls are made from Team Account.

Account statements/updated budgets will be sent to families at the end of each month.

 

Team Bank Account

Registered with RBC in the names of Heidi Riley (will be replaced once a Treasurer is assigned) and Jen Barr.

 

• Team fees are mandatory and cannot exceed $250 a player
• Team fundraising and sponsorships can offset these costs
• The team fees should cover tournament registrations, exhibition games, extra-ice time and power skating instruction
• Spending of money on team activities, events (pizza party) should be agreed to by the majority of the team.

 

16. Payment Policy

CPGHA PAYMENT POLICY.docx (live.com)

 

17. Game Sheets

Game Sheets Information, Using the RAMP Games Portal

Responsibilities of the HOME team:

• HOME team creates/schedules the games.
• Team names for both HOME and VISITOR must be listed.
• Appropriate codes must be provided to the VISITORS and the Officials.
• Using the team codes for the home team, the coach or team representative must select the bench staff and players participating in the game and sign the game sheet.

Responsibilities of the VISITOR team:

• Using the Visitor Code, a team representative must select the bench staff and players participating in the game and sign the game sheet.
• Following the end of the game, the team representative must log into the OWHA game sheet Portal to review the game details and VERIFY (choose one of the options) the completed game.

Responsibilities of the Timekeeper:

• Using the Game sheet Code, launch the app where wi-fi is available before the start of the game
• The names of the officials and their OWHA Ref number MUST be entered (i.e.: John Doe #11-111). If OWHA Ref number is not know, please enter their name and city of residence
• Enter scores, penalties, and any other details
• Upon completion of the game, you MUST mark the game as being completed
• Always have extra paper game sheets, notepads and pens available in the event the game details must be enter into the app at a later time

 

Game Sheet Tutorial: Ontario Women's Hockey Association : Website by RAMP InterActive (owha.on.ca)

 

18. House Team Information - CPGHA Manual Based

• The season typically consists of 18-20 game regular season, followed by playoffs as set by the ODWHA
• About half of the games will be on home ice
• The other games may be as far as away as 1-hour drive
• There will be no set dates or times for games or practices
• Practices may be as early as 6:30 A.M. on weekends or 5:00 P.M. on weekdays
• Teams are generally allocated 2 ice times a week, possibly practices and/or league games.
• Teams may participate in 2-4 tournaments, 2-3 of these can be out of town and may require hotel stays
• The final decision on the total number of tournaments to be attended will be discussed and decided by the players, parents and coaching staff
• Consideration of costs and time away from school and parents’ work must be taken into the final decision

 

19. Ice Time - CPGHA Manual Based

• The Head Coach will exercise equal ice time in all games among all players
• Equal ice time is throughout the season not just one game
• If necessary, the coach has the discretion to adjust their lines in the final minutes of a game or at a critical juncture in the game
• For example; it can help the team move forward in a tournament, playoffs etc.
• This should not be a common occurrence.